EthicsPoint® is a comprehensive and confidential reporting tool to assist management and employees to work together to address fraud, abuse, and other misconduct in the workplace, all while cultivating a positive work environment.
EthicsPoint is a third party tool which helps Yanfeng to consolidate reports – from the web, over the phone, and via open-door – into a single secure location for review, investigation, resolution, reporting, and analysis. Using the tool we are able to consistently and confidentially manage our investigation process, and to gain insight into common questions and emerging risks. EthicsPoint helps Yanfeng know when and where to improve training, to identify potential risk areas, and raise the items to the attention of the Board and senior management.
Yes. With EthicsPoint®, you have the ability to file a report via either the telephone or the Internet.
The EthicsPoint® system is designed for employees to report any violation of our stated Code of Conduct, or another concern you may have.
When you observe some behavior you believe violates our code of conduct, we expect you to report it. Ideally, you should bring any concerns forward to your direct manager or other member of our management team. We recognize, however, that there may be circumstances when you are not comfortable reporting the issue in this manner. It is for such circumstances we have partnered with EthicsPoint®. We would rather you report anonymously (where permitted by local laws) than keep the information to yourself.
We all have the right to work in a positive environment. With that right comes the responsibility of acting in an ethical manner and letting the appropriate people know if someone is not acting appropriately. By working together, we can maintain a healthy and productive environment. Corporate misconduct can threaten the livelihood of an entire company.
We certainly do. In fact, we need you to report. You know what is going on in our company - both good and bad. You may have initial knowledge of an activity that may be cause for concern. Your reporting can minimize the potential negative impact on the company and our people. Also, offering positive input may help identify issues that can improve corporate culture and performance.
Reports are entered directly to a EthicsPoint® secure server to prevent any possible breach in security. EthicsPoint® makes these reports available only to specific individuals within the company who are charged with evaluating the report, based on the type of violation and location of the incident. Each of these report recipients has had training in keeping these reports in the utmost confidence.
The EthicsPoint® system concentrates on being a positive aspect of our overall philosophy, and allows us to ensure a safe, secure, and ethical workplace. You are encouraged to seek guidance on ethical dilemmas, provide positive suggestions, or communicate a concern. Effective communication is critical in today’s workplace and this is a great tool to enhance that communication.
We have carefully chosen the best reporting tool to meet our compliance obligations while maintaining a positive reporting environment.
A report from home, a neighbor’s computer, or any Internet portal will remain secure and anonymous, where permitted by local laws. An Internet portal never identifies a visitor by screen name and the EthicsPoint® system strips away identifying information, such as an IP address, so that anonymity is maintained. Plus, EthicsPoint® is contractually committed not to pursue a reporter’s identity.
The EthicsPoint® system is designed to protect you. In fact, we are contractually committed not to pursue a reporter’s identity. To further ensure your anonymity, you - as a reporting party - need to be careful not reveal any identifying details as part of your report. For example, “from my cube next to Jan Smith … ” or “in my 33 years … ”
Yes – so long as anonymous reporting is permitted by local laws. You will be asked to provide the same information you would provide in an Internet-based report; the interviewer will type your responses directly into EthicsPoint®’s secure environment. Helpline-based reports have the same security and confidentiality measures applied to them during delivery as Internet-based reports.
There is a section in the report where you may identify yourself, if you wish.
Our company chooses to promote ethical behavior. All unethical conduct, at any level, ultimately hurts the company and all employees, including you. One only has to consider what happened in recent corporate scandals to see the disastrous effects a seemingly harmless lapse in ethics can have on an otherwise healthy company. If you know of any incidents of misconduct or ethical violations, consider it your duty to yourself and your coworkers to report it.
File a report. EthicsPoint® can help you prepare and file your report so it can be properly understood. We would rather you report a situation that turns out to be harmless than let possibly unethical behavior go unchecked because you were unsure.
The EthicsPoint® system and report distribution protocols are designed so implicated parties are not notified about or granted access to reports in which they have been named.
When you file a report, either using the Internet or through EthicsPoint®’s Contact Center, you receive a unique report key and are asked to select a password. With the report key and your password, you can return to the EthicsPoint® system again, either by Internet or telephone, and access the original report. At that point, you can add more details.
EthicsPoint® provides functionality that enables company representatives to post questions for you, even if you report anonymously. When you receive your report key, you will be provided with the amount of time we expect for the report to be processed. When that time has passed, we strongly suggest you check to see if any questions have been posted. Providing the opportunity for such dialogue means situations may not only be identified but can also be resolved, no matter how complex.
All EthicsPoint® correspondences are held in the same strict confidence as the initial report, continuing under the umbrella of anonymity, if you so choose (and where permitted by local laws).
You can file an EthicsPoint® report from any computer that can access the Internet. You can file from home. Many public locations, including most public libraries, have Internet computers. If you don’t have access or are uncomfortable using a computer, you can call the EthicsPoint® toll-free Integrity Helpline which is available 24 hours a day, 365 days a year. Dialing instructions vary by country; verify the proper dialing instructions with a local team member.
In addition, please remember your Manager is always available, and is an appropriate channel for you to express concerns. Your Manager has the ability to use a Manager’s Incident Report Form to document your concern or question.
If the telephone number listed above is not functioning, please make your report online through this web site. Please indicate in the report that the telephone number did not work.
If there is no service for your location, please make your report online through this web site. Please indicate in the report that dialing instructions for the country you are located in were not available.