The EthicsPoint system is available to employees or third parties to report conduct that they have a good faith reason to believe: (i) violates UCAR policy (including a Code of Conduct) and/or applicable law; (ii) breaches UCAR’s regulatory or contractual obligations; or (iii) otherwise fall within the scope of conduct-of-concern described on the UCAR Ethics & Integrity website.
EthicsPoint should not be used for: (a) general grievances that are not sufficiently specific and credible so that potential evidence of misconduct may be identified; (b) repeat complaints that do not include sufficient additional information to warrant and enable renewed examination; (c) unsupported and non-meritorious allegations not made in good faith.
Do you have concerns but you are not sure if filing an EthicsPoint report is the right step? Maybe you want to talk to someone first? Even if you just need to find out where you stand or what resources are available, there are individuals who can help.
The Ombuds Office is a neutral, confidential, informal and independent resource for employees and visitors to seek guidance regarding problems, issues, conflicts or concerns that arise within the organization. The Ombuds will listen, make informal inquiries or otherwise review matters received, offer resolution options, make referrals, and facilitate discussions independently and impartially. Services of the Ombuds supplement, but do not replace, other more formal UCAR processes.
Visit the Ombuds Office webpage for more information or to arrange to speak to one of the Ombuds.
At UCAR/NCAR we value responsibility, ethics, and integrity. UCAR Codes of Conduct apply to all UCAR employees and non-employees at any UCAR sponsored event or any venue where work is performed on behalf of UCAR. The EthicsPoint system is designed for employees or third parties to report any suspected violation of these Codes or other UCAR Policies, Procedures or Guidelines. Thus, UCAR employees as well as non-employees may make an ethics complaint or be the subject of an ethics complaint. Learn more about ethics and integrity at UCAR/NCAR on the UCAR Ethics & Integrity website
Misconduct alleged to have occurred more than six years prior to submission of the allegation will generally not be reviewed. This term will be extended for those instances when review is required by law, contract or otherwise deemed to be in the best interest of the organization.
EthicsPoint acts as a confidential and independent third-party provider to send your report automatically to UCAR. Unless you identify yourself, all reports received by EthicsPoint are anonymous. If you wish to remain anonymous, please do not report information in a manner that may personally identify you.
UCAR does not tolerate retaliation for making a report. For more information see UCAR's Ethics & Integrity website, EthicsPoint Hotline FAQs, or Reporting a complaint - HR procedure FAQ.
Retaliation means an adverse action taken in response to a good faith allegation of ethical misconduct or good faith cooperation with evidence gathering.
There are two methods to make a report using EthicsPoint. Both methods allow you to remain anonymous.
After you complete your report, you will be assigned a unique code called a "report key," and asked to choose a password. Write down your report key and password and keep them in a safe place. If you choose to report anonymously, you will not be able to access or follow-up on your report if you lose your report key or password; you will have to create a new report.
UCAR will review your concern as quickly as possible, generally within 24 to 48 hours. In rare cases, it can take up to 5-6 business days to process intake of a report.
Upon receipt of an allegation of unethical conduct, the allegation will be assessed to confirm that:
(a) the alleged conduct, if true, would amount to a violation of UCAR policy (including a Code of Conduct), a violation of any applicable law, regulatory or contractual obligation or would otherwise fall within the scope of conduct-of-concern described on the UCAR Ethics & Integrity website, and
(b) the allegation is sufficiently specific and credible so that potential evidence of misconduct may be identified.
This initial assessment should be brief. It is intended to identify and dismiss: (i) general grievances that do not meet criteria (a) and (b) above; (ii) repeat complaints that do not include sufficient additional information to warrant and enable renewed examination; as well as (iii) unsupported and non-meritorious allegations.
Those allegations that are not dismissed will be further examined, in an attempt to find information sufficient to determine whether the allegation is true or not.
Use the “Follow Up on a Report” tab at the top of this webpage and then enter your report key and password to check the status of your report and to anonymously respond to questions from a UCAR representative about your case. If you submitted a report over the telephone you can also call the UCAR EthicsPoint Hotline. For more information about making a report through EthicsPoint, please see EthicsPoint Hotline FAQs.