6 things you need to know about Speak-Up
What is SC Americas “Speak-Up”?
The SC Americas “Speak-Up” system enables you to report suspected legal or ethical concerns about any Sumitomo Corporation affiliated company in North America or South America (“SC Americas Group Companies”). You may report either anonymously or on a disclosed basis. The Sumitomo Corporation Group Compliance Policy requires SC Americas Group Company employees to report suspected legal and ethical violations whenever they are aware of a compliance issue, no matter how minor. Any SC Americas Group Company employee who believes it is difficult to raise a concern through their usual reporting line should report the concern using this system.
Who else may I speak to?
Employees of SC Americas Group Companies may consult their direct supervisor regarding compliance issues, or their company’s representative who is responsible for compliance issues (such as a professional in human resource or legal, if applicable). Employees of SC Americas Group Companies may also consult with a professional in the Chief Legal Office or Chief People Office of Sumitomo Corporation of Americas. All individuals (including third parties) may consult Timothy Sander, EVP & Chief Ethics and Compliance Officer of Sumitomo Corporation of Americas.
How do I use the SC Americas “Speak-Up”?
Before submitting your report, you will select a password. Upon submitting your report, you will receive a report key you will use to check the status of your case. We will acknowledge receipt of your report and investigate the facts. We may ask you for additional information, or we may provide you with an update on the investigation. Please use the system periodically to check the status of your case. We will inform you when we conclude the investigation. If you submit a question, we will endeavor to answer to your question promptly. The amount of information we can provide will depend on the circumstances and may be limited.
Who operates SC Americas “Speak-Up”?
NAVEX EthicsPoint is the independent external organization (www.navex.com) that administers the system. NAVEX collects the information from the reporter notifies the appropriate representatives of SC Americas Group Companies responsible for investigating and monitoring compliance issues. NAVEX screens each report to ensure that conflicted parties (including the accused and any witness) will not receive the report.
What is the company’s commitment to non-retaliation?
Sumitomo Corporation and the SC Americas Group Companies do not tolerate retaliation. Our Group Compliance Policy contains our commitment to prevent any retaliation against an employee for making any Speak-Up report.
What is the company’s commitment to confidentiality?
SC Americas Group Companies use NAVEX’s EthicsPoint case management application to support administration of the SC Americas “Speak-Up” system. EthicsPoint is hosted on NAVEX’s secure servers and is not part of the website or intranet of Sumitomo Corporation or any SC Americas Group Company. Any report you make will be kept confidential to the extent possible consistent with law and good business practices.