Integrity Helpline is a comprehensive and confidential reporting managed by an outside vendor, EthicsPoint, which assists Adient management and employees in working together to identify and address fraud, abuse, and violations of Adient’s Ethics Policy.
Yes. By giving you choices, the Integrity Helpline helps ensure that employees can file a report in the manner most comfortable or convenient to them.
Our employees are our most important asset. By creating open channels of communication, we promote a positive work environment and maximize productivity. An effective reporting system can be our most useful tool in reducing losses due to fraud and abuse.
Yes. We need you to speak up. You know what is going on in your business - both good and bad. You may have initial knowledge of an activity that causes concern. Your reporting can minimize the potential negative impact on the company and its people. Also, offering positive input may help identify issues that can improve corporate culture and performance.
It is your duty under Adient’s Ethics Policy. We also have the right to work in a positive and safe environment and with that right comes the responsibility of acting with integrity and letting the appropriate people know if someone is not acting appropriately. By working together, we can maintain a safe and productive work environment. Corporate misconduct can threaten the entire company.
The Integrity Helpline is a communications tool providing an avenue for sharing information about possible Ethics Policy violations.
We encourage you to talk to your supervisor, HR representative or the Legal department with any questions. But if you prefer, you also can file a report with the Integrity Helpline.
You can decide either to identify yourself when making a report or to report anonymously.
Yes. When a report is filed, the system will ask if the reporter wishes to be identified or to remain anonymous.
As a global organization, Adient must balance business ethics compliance with the U.S. Sarbanes-Oxley Act of 2002 and the laws of international jurisdictions, such as those in the European Union. There is often an apparent disconnect between compliance with one and compliance with another, given the complex nature of handling data privacy in countries outside the United States. In an effort to help address the data privacy concerns in France, Germany and certain other European Union countries related to the use of anonymous hotlines, our third party provider, EthicsPoint, incorporates a data privacy solution into the Integrity Helpline that resolves these issues with the technological tools necessary to approach compliance on a global scale. The data privacy solution provides many of the technological tools required to address guidelines established by the European Union Article 29 Working Group, the French data protection agency (CNIL) and the German Düsseldorfer Kreis, among others. In France, Germany, Spain, Belgium, the Netherlands, and certain other countries, you will only be permitted to report accounting and financial fraud on the Integrity Helpline.
No. The Integrity Helpline does not generate or maintain any internal connection logs with IP addresses, so no information linking your PC to Integrity Helpline is available.
When making a report to the Adient Integrity Helpline, reporters are encouraged to disclose their identity. Reports can be made anonymously; however, Adient strongly encourages reporters to provide their contact details or email address so that contact can be maintained throughout the investigation.
Adient will take all reasonable steps to ensure confidentiality throughout the reporting process, so people filing reports should not fear that their identity or issue will be improperly disclosed or abused. Adient will not tolerate retaliation for asking questions or making good faith reports of possible violations of the Ethics Policy.
When making your report, please be aware that the information you provide or the allegations that you make could result in decisions that affect employees of Adient and other third parties involved in the matter. We therefore kindly ask you to provide us only with information that is accurate to the best of your knowledge.
If you choose to remain anonymous, the Integrity Helpline is designed to protect your anonymity. However, you as a reporting party need to ensure that your report does not reveal your identifying information, for example, “From my cube next to Jan Smith…” or “In my 33 years…”
No. The Integrity Helpline helps us have a safe, secure, and ethical workplace. You are encouraged to seek guidance on integrity issues, provide positive suggestions, and communicate concerns. Effective communication is important in our workplace and this is a great tool to enhance that communication.
In choosing EthicsPoint, Adient has carefully chosen the best reporting tool to meet our compliance obligations while maintaining a positive environment.
Our Ethics Policy requires each employee to report any violations. Adient promotes integrity in all our business conduct. All unethical conduct, at any level, ultimately hurts the company and all employees, including you. If you believe there are any incidents of misconduct or ethical violations, it is your duty to report it. We are relying on you.
You should raise your concern. Adient expects you to report potential violations of the Ethics Policy. The Integrity Helpline can help you prepare and file your report so it can be properly understood. We'd rather you report a situation that turns out to be harmless than let possible improper behavior go unchecked because you weren't sure.
Reports to the Integrity Helpline are entered directly on the EthicsPoint secure server to prevent any possible breach in security. EthicsPoint, our third party provider, makes these reports available only to specific individuals within the company who are charged with evaluating the type of violation and location of the incident. Each of these report recipients has been trained to keep these reports confidential.
The EthicsPoint system and report distribution are designed so that implicated parties are not notified or granted access to reports they have been named in. Adient’s investigation administrators have been trained that they are not to assign investigations to anyone identified in a report. Independent investigators will be assigned to the report.
When you file a report at the Integrity Helpline website or call the Integrity Helpline, you receive a unique user name and are asked to choose a password. You can return to the Helpline again, either by Internet or telephone, access the original report, and answer questions posed by a company representative or add further information that will help resolve open issues. We strongly suggest that you return to the site in three to four (3-4) business days of making your report to answer the investigator’s questions. You and the company now have entered into an “anonymous dialogue” where situations are not only identified but can be resolved, no matter how complex.
Yes. All correspondence is held in the same strict confidence as the initial report, continuing under the umbrella of anonymity, if you choose not to be identified.
Yes. You can file a report from any computer that can access the Internet. You can file from home. Many public locations, including the public library, have Internet computers. If you don’t have access or are uncomfortable using a computer, you can call your Integrity Helpline toll-free number for your country which is available 24 hours a day, 365 days a year.
Yes. You will be asked to provide the same information that you would provide in an Internet-based report and an interviewer will type your responses into the EthicsPoint system. These reports have the same security and confidentiality measures applied to them during delivery. You can decide either to identify yourself when making a report by telephone or to report anonymously.
Concerns about an immediate threat of physical harm or damage to property should not be reported to the Integrity Helpline. If you require emergency assistance, please contact your local emergency services.