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Ethics and Compliance Reporting Hotline

Welcome

Albany State University (ASU) is committed to fostering a culture of transparency and accountability. The purpose of the ASU Ethics & Compliance Reporting Hotline is to provide a confidential reporting process for suspected fraud, waste and abuse or other policy and ethics violations.

In Case of Emergency: If you believe there is an imminent safety risk to yourself (or others) please call 911 immediately.

Mental Health Support For mental health support, we also provide a specific, separate support line for mental health services for students that provides 24/7/365 Clinical Support: 833-646-1526. USG students can access free counselling and on-demand wellness resources at https://app.uwill.com/login.

STEP 1: Are you an employee? (If not an employee, please go to STEP 2)

If an employee (student employees included), can you report your concerns to your immediate supervisor?

ASU employees are encouraged, when appropriate, to first raise workplace concerns with their immediate supervisor. We recognize, however, that this may not always be possible or appropriate given the circumstances. If you are unable to report your concern to your supervisor, please continue reviewing the options and next steps outlined below.

STEP 2: Review reporting processes based on your concerns.

Please review the options below for further guidance on how to report your concerns:

Concerns may be reported directly to: https://www.asurams.edu/docs/human-resources/employee/asu-complaint-form.pdf, which can assist with employment-related issues and appropriate next steps.

If you have student conduct concerns, contact:
https://www.asurams.edu/student-affairs/osssc/student-support/general-student-complaint.php

If a student or anyone wants to submit a potential conduct violation, please use this link:
https://cm.maxient.com/reportingform.php?AlbanyStateUniv&layout_id=1


Albany State University is committed to maintaining a safe environment free from discrimination and harassment. The Title IX Office protects individuals in the educational and work setting from sex-based discrimination—including sexual harassment, pregnancy discrimination, and other forms of sexual discrimination—and ensures that the process for addressing all Title IX complaints is handled promptly, equitably, and fairly to everyone involved.

If you have Title IX or sexual misconduct concerns, please use the appropriate reporting link to submit a report:

Title IX – Discrimination and Sexual Misconduct Reporting Form

Pregnancy and Parenting Support Reporting Form

Public-Facing Title IX Website

The ASU Division of Academic Affairs oversees the Grade Appeals Process.

The link to the final grade appeal is only active immediately following the posting of final grades for the duration of the appropriate time frame. It can be accessed through the students’ Banner, located on the front page, or using the following link: https://app.smartsheet.com/b/form/f75fa8b78bb84776b88c8aa67a39ffed

The link for general academic complaints is:
https://www.asurams.edu/student-affairs/studentcomplaintprocess.php


If there is an emergency requiring immediate action, call 911. Do not report emergencies using the ASU or USG ethics line.

ASU Public Safety can be contacted directly at:
https://www.asurams.edu/presidents-office/police/police-complaint-form.php

or by calling Emergency Line (229) 430-4711 or non-emergency line (229) 430-0528

The privacy and protection of our students and stakeholder data is very important to ASU. Please review our full data privacy online policy statement and corresponding guidance at:
https://www.asurams.edu/docs/legal-affairs/policies/General-Data-Protection-Regulation-Compliance-Jan-2022-final.pdf

To report a Data Privacy related concern, use the following link:
https://app.smartsheet.com/b/form/019c9b44735e7f0bb4de9bdcd53bb99b

STEP 3: My concerns are not / cannot be addressed through other processes.

If your concerns are not addressed through the established processes, you have some options you may use to report your concerns confidentially:

Ask your Chief Auditor Officer

Have a concern, question or need guidance? Your Chief Auditor Officer may be able to help.

Ethics & Compliance Reporting Hotline

You may also report via the ASU Ethics & Compliance Reporting Hotline.

Misuse: The Ethics Line is not intended to be used to harass or retaliate against individuals or to improperly influence personnel or management decisions.

Acknowledgment: Knowingly filing a false report or intentionally providing false information either in a concern or during an investigation is prohibited. By continuing, you confirm that this report is being made in good faith and you acknowledge you are responsible for adhering to the USG Ethics Policy.

ADA: Need Assistance?

If you need assistance or this intake in another format, please contact the USG at (404) 962-3034 or by email at usg-compliance@usg.edu