How to File a Report: Reporting is as easy as 1-2-3.

1. Access the system to report
2. Complete a report
3. Follow-up within ten business days

The system is carefully designed to maintain your confidentiality and anonymity at every step. Step- by-step instructions guide you to help ensure that you do not inadvertently compromise its safeguards

Step 1 - Access the system to report: Use either of these convenient channels of communication.

Step 2 - Complete a Report: Following the on-screen or compliance specialist’s instructions, complete a report, being as thorough as you can.

1. Specify what kind of report you’d like to make from the available choices.
2. Please read or listen to the anonymity information very carefully. It explains the roles of the hotline provider and SLCC. Click on or say “I agree.”
3. You will now complete the report, providing information about the incident, including:
• Who: persons engaged in the incident, including titles;
• What: what specifically occurred;
• Where: the location of the incident; and
• When: the time and duration of the incident.
4. Next, you will be asked to create a password. Then the hotline system will generate an identification code called a “Report Key.” Write them both down, and keep them in a safe place. You will need them to follow up later, or if you want to review or amend your report.
   

Step 3 - Follow Up Within Ten Business Days: Within ten business days after you omplete your report, please return to the hotline system to see if the Ethics and ompliance Committee has any follow-up questions or requests. Unfortunately, there is no set ime to complete an investigation. It could be over relatively quickly or it could otentially take over a month. The amount of time required will vary with each report as it epends on a number of factors; the complexity of the situation, the priority of the report how serious or how pressing is it), the amount of evidence provided by the reporter and how ooperative the witnesses are, etc. Regardless of the amount of time it takes, the Committee ill post the results of the investigation for the reporter to review and provide additional omments if necessary and therefore, reporters are encourage to periodically return to the otline system.

1. Reconnect with the hotline system using either of the channels of communication: toll-free phone or internet.
2. This time click on (or ask to perform) a Follow Up.
3. Provide your Report Key and Password.
4. You can now elect to review report details, respond to questions, comments, and add information.
   • To review your report, just click “Review Report Details” or ask the compliance specialist.
   • You will be told if the Ethics and Compliance Committee has entered questions or comments about your report. Answer the questions verbally or by typing in the question boxes and click “Submit”.
   • You can also add your comments and information to the report verbally or by using the “Submit New Information” box.
5. If you have agreed to participate in an EthicsChat™, click “Chat About This Report” at the specified time. Type your comments into the field at the bottom of the window and click “Submit.” An EthicsChat™ is a real-time communication between you and a Whistleblower Committee representative in cases where the Committee might need you to clarify details or answer follow-up questions. Like the rest of the hotline system, it is designed to be confidential and anonymous. If an EthicsChat™ is necessary, when you return to the system for follow up you will be notified of a date and time to return for the EthicsChat™ , should you choose to participate.
6. You may return to review your report, answer questions.